A contract between a buyer and a supplier for the provision of goods or services. Call-off contracts can be awarded to a supplier directly, or after a further competition (see definition of ‘further competition’ below).
A schedule that states what amounts of products are to be delivered and on what dates.
A series of questions that helps the buyer identify the most suitable supplier for their needs.
The formal exchange of required information between buyers, suppliers and CCS throughout the procurement process, used to create a comprehensive audit trail.
Commercial Agreement Manager (CAM)
The person who manages the commercial agreement.
A commercial agreement is a compliant way to buy products or services from suppliers who have applied to be on the agreement, and have been vetted to show they can supply the products and services listed.
Commercial agreements are sorted into 4 pillars:
- Corporate Solutions
In each pillar are categories that contain more specific groups. In each category there are a number of commercial agreements.
A standard commercial agreement contains lots that further split the agreement into specific parts for buyers to choose from. They can choose to buy from multiple lots or an individual lot. There are different ways to buy from a commercial agreement (see direct award and further competition).
Commercial agreements can also be set up as Dynamic Purchasing Systems (DPS) (see DPS for more information), or G-Cloud and Digital Outcomes and Specialists (DOS) agreements, which are run slightly differently to ‘regular’ agreements.
Each commercial agreement has its own set of terms and conditions, schedules and order forms. It may also contain further information where an agreement offers more complex goods and services.
A discussion between the buyer and potential supplier about the agreement, for instance the service requirements.
See also ‘competitive procedure with negotiation’.
Competitive procedure with negotiation
A discussion between the buyer and potential supplier with the aim of improving the tender.
A type of negotiated contract that gives the supplier the right to do business in a specific way. For instance a concession might allow a company outside of the UK to do business with the UK public sector.
A competitive bidding process where the buyer receives and evaluates bids from companies before choosing them to be a supplier.
A document that provides information on products and services offered by a supplier.
A legally enforceable agreement between 2 or more competent parties (usually supplier and buyer). It will define the goods and services that will be provided.
The point where the successful potential supplier is officially awarded the contract to supply goods and/or services.
A notification to let the market know about a new procurement opportunity. Part of ‘Contracts Finder’ see below.
Contracts Finder is an online catalogue where suppliers can search for information about contracts with the UK government and its agencies worth over £10,000.
All the planning, tendering information, awards, contracts and contract implementation information related to a tender, a direct contract award, or a call to award a concession.