19/10/2023: We are extending this agreement for 12 months until 7 March 2025. This extension will allow you to continue buying the services you need while we develop a replacement agreement.
Digital Specialists and Programmes
This agreement complements RM1043.8 Digital Outcomes 6. Lot 2 for specialists won’t be available from RM1043.8.
You can use this agreement to find people with the full range of Digital, Data and Technology (DDaT) skills needed for a digital transformation/capability project, or to supply individual DDaT staff to work as part of an existing team or new team you’re setting up.
A digital transformation project might include redesigning an existing service, or designing a whole new service for your users or your internal teams, for example. It may involve rethinking about how an organisation could use technology, people or processes to create new business models or new revenue streams for the organisation (for example, building mobile applications or ecommerce platforms)
You might want to hire staff with DDaT skills to integrate into your organisation and help to achieve strategic objectives through a single project or multiple projects that may involve user research, design or building and supporting the service, for example.
If procuring digital programmes under Lot 1, you may also need DDaT staff for any strategic objectives or scope of services that have no clearly defined outcomes or deliverables that will enable digital transformation.
Products and services that are out of scope include (but are not limited to):
- standalone hosting, support and maintenance of a live application or website
- supplementing a temporary shortfall in staff with no clear deliverables (who might work across projects under the direction of the buyer)
- any non-DDaT role
It is important to remember that this agreement should not be used to staff interim or contingent labour. The following CCS agreements are available if you need management consultancy or interim staff:
- Public Sector Resourcing
- Management Consultancy Framework 3
- Non Clinical Temporary and Fixed Term Staff
Buyers can find teams of digital specialists based on Digital, Data and Technology (DDaT) role definitions that meet the skills and competencies in the Skills Framework for the Information Age (SFIA).
- further competition provides best value for money
- allows customers to buy the most up to date services in the market
- ability to develop strategic partnership relationships with suppliers to improve services
- quicker and simpler procurement process using direct award (Lot 2 only) and further competition (single or two-stage)
Step 1: Identify your needs
As the buyer you will need to develop a Statement of Requirements setting out the deliverables needed for the duration of the contract.
Step 2: Finalise your needs
It is important that you clearly articulate your exact needs so the suppliers can provide comprehensive, value for money bids without excessive provision for risk/contingency in the pricing. Ensure that your needs are clear and detailed in your call-off procedure documents.
Step 3: Decide what type of call-off you want to use
If you are using Lot 1 (Digital Programmes), you should decide if you are doing a one-stage or a two-stage further competition.
If you are using Lot 2 (Digital Specialists), you should decide if you are doing a one-stage or a two-stage further competition or a direct award.
One stage further competition
You will need to invite all suppliers to bid for your opportunity and assess all bids that are submitted.
Two stage further competition
You can shortlist the suppliers to find the ones most suitable for your procurement using a capability assessment tool.
Only the suppliers on the shortlist will be invited to bid for your opportunity.
Based on the supplier responses you receive, if you find a single supplier who can meet your needs you can choose to award your contract directly to them after completing a capability assessment.
Step 4: Complete the call-off documents
When you are ready to send your requirements to the market, and after reading the Public Sector Contract schedules, you will need to complete the call-off documents (also known as a bid pack), which is made up of:
- About the procurement
- How to bid
- Statement of Requirements
- Order Form Template and Call-Off Schedules (suppliers may need to review this during a direct award or further competition to understand which schedules will apply and which special terms have been included)
Step 5: Issue the call-off documents
You can invite either all suppliers in the lot you are using to a one-stage further competition, or the shortlisted suppliers during the second stage of a two-stage further competition after down selection (filtering) using the CAM tool at the first stage.
For a direct award under lot 2, buyers will use the CAM tool and pricing tool to establish which supplier provides the most economically advantageous solution by using the ‘quality’ part of the direct award criteria to the CAM tool and the ‘price’ part of the direct award criteria to the pricing tool.
To get the CAM tool and pricing tool contact us by email. You can use the free CCS eSourcing portal or your own procurement platform to start and complete a further competition or direct award.
Step 6: Evaluation
During your bid evaluation, you must treat all suppliers equally and fairly using the most economically advantageous tender criteria set out in your further competition documents.
You must evaluate the bid as you described in the Call-Off documents and keep a clear audit trail of the process.
Step 7: Award
Once you have identified the most economically advantageous tender, we recommend you apply a standstill period of a minimum of 10 calendar days before awarding your contract. You must tell all the suppliers of the outcome of the further competition by email or letter.
After the standstill is complete, you can place your order with the successful supplier by finalising and placing the completed order form (Framework Schedule 6).
You should provide written feedback to unsuccessful suppliers, setting out the relative strengths and weaknesses of their bid.
- RM6263 Core terms v3.0.11
- RM6263 Buyer guide
- RM6263 Bid pack attachment 1: about the procurement v1.0
- RM6263 Bid pack attachment 2: how to bid v1.0
- RM6263 Bid pack attachment 3: statement of requirements v1.0
- RM6263 Bid pack attachment 4: pricing schedule template v2.0
- RM6263 RfI Document v1.0
- RM6263 Framework Award Form v1.1
- RM6263 Framework Schedule 1 - Specification v1.2
- RM6263 Framework Schedule 2 - Framework Tender v1.0
- RM6263 Framework Schedule 3 - Framework Prices v.1
- RM6263 Framework Schedule 4 - Framework Management v1.0
- RM6263 Framework Schedule 5 - Management Charges and Information v1.0
- RM6263 Framework schedule 6 order form template SOW template and call off schedules v1.0
- RM6263 Framework Schedule 7 - Call-Off Award Procedure v1.0
- RM6263 Framework Schedule 8 - Self Audit Certificate v.1.0
- RM6263 Call-off schedule 1 transparency reports v1.0
- RM6263 Call-off schedule 2 staff transfer v1.0
- RM6263 Call-off schedule 3 continuous improvement v1.0
- RM6263 Call-off schedule 4 call-off tender v1.0
- RM6263 Call-off schedule 5 pricing details and expenses policy v.1.0
- RM6263 Call-Off Schedule 6 - Intellectual Property Rights and Additional Terms on Digital Deliverables v1.0
- RM6263 Call-Off Schedule 7 - Key Supplier Staff v1.0
- RM6263 Call-Off Schedule 8 - Business Continuity and Disaster Recovery v.1.2
- RM6263 Call-off schedule 9 security v1.0
- RM6263 Call off schedule 10 exit management v1.0
- RM6263 Call-off schedule 12 clustering v1.0
- RM6263 Call-off schedule 13 implementation plan and testing v.1.0
- RM6263 Call-off schedule 14A service levels v1.0
- RM6263 Call-off schedule 14B service levels and balanced scorecard v1.0
- RM6263 Call-off schedule 15 call-off contract management v1.0
- RM6263 Call-Off Schedule 16 - Benchmarking v1.0
- RM6263 Call-Off Schedule 17 - MOD Terms v1.0
- RM6263 Call-off schedule 18 background checks v1.0
- RM6263 Call-Off Schedule 19 - Scottish Law v1.0
- RM6263 Call-off schedule 20 call off specification v1.0
- RM6263 Call-Off Schedule 21 - Northern Ireland Law v.1.0
- RM6263 Call-off schedule 23 HMRC terms v1.0
- RM6263 Call-off schedule 25 ethical walls agreement v1.0
- RM6263 Call-off schedule 26 secondment agreement v1.0
- RM6263 Joint Schedule 1 - Definitions v1.0
- RM6263 Joint schedule 2 variation form v.1.0
- RM6263 Joint Schedule 3 - Insurance Requirements v1.0
- RM6263 Joint Schedule 4 - Commercially Sensitive Information v1.0
- RM6263 Joint Schedule 5 - Corporate Social Responsibility v1.0
- RM6263 Joint Schedule 6 - Key Subcontractors v1.0
- RM6263 Joint schedule 7 financial difficulties v1.0
- RM6263 Joint schedule 8 guarantee v1.0
- RM6263 Joint schedule 10 rectification plan v1.0
- RM6263 Joint Schedule 11 Processing Data v1.2
- RM6263 Joint Schedule 13 - Cyber Essentials Scheme v1.0