Building Cleaning Services

A Dynamic Purchasing System (DPS) to buy a full range of internal and external building cleaning services.

Description

This agreement will offer central government departments, wider public sector organisations and charities the opportunity to procure a wide range of internal and external building cleaning services from regional and national suppliers.

Building Cleaning Services has been designed around your needs and is easy to access, simple to use and extremely flexible. This DPS also includes the option to find experts to review your current delivery and performance methods to help you make improvements using recommendations based on industry standards and benchmarking.

Building Cleaning Services uses a filter system to help you find qualifying local suppliers that can deliver services for your specific needs.

The filters available are:

  • Filter 1: Delivery and Performance Assessment Services
  • Filter 2: Delivery and Performance Assessment Services – Location
  • Filter 3: Building Cleaning Services
  • Filter 4: Building Cleaning Services – Location

If you are a supplier and would like to provide your services through this DPS you can access the supplier bid pack on GOV.UK.

Benefits

  • a simpler, quicker process – perfect for SMEs looking to access public sector business
  • an automated selection process provides a list of applicable suppliers to meet the customers’ requirements
  • flexibility – suppliers can join at any point, increasing the potential capacity for building cleaning services
  • filter suppliers – a dynamic filtering system gives you flexibility based on your needs, to match the right suppliers to find out more about your opportunity
  • dynamic – customers can put together specifications, further competitions and contracts in a way that suits them, giving flexibility based on requirements and allowing quality and price to be assessed based on an individual customer’s requirement
  • pre-agreed simple terms – the pre-agreed terms have been established in line with best commercial practice to provide legal protection for customers and suppliers
  • customers can use the CCS schedules to build a set of terms that meet their specific requirements
  • key performance indicators (KPI’s) – customers have the flexibility to add their own KPI’s to satisfy their requirements and ensure effective long term contract management 
  • all appointed suppliers meet the requirements of the Modern Slavery Assessment
  • supports local economies and social value – enabling suppliers to bid for business either locally, regionally or nationally and allows customers to run competitions between both national and local suppliers to suit their requirements
  • opportunity to directly access a wider supply chain for specialist services or one-off requirements

Products and suppliers

Please read the 'How to buy' tab below for detailed instructions on how to find out which suppliers are on this framework.

Lot 1: Building Cleaning Services

Expires:

How to buy

  1. Register as a buyer on the Dynamic Purchasing System Marketplace. Please note that although the pages are headed “Supplier Registration” this is also where you can register as a buyer.
  2. Navigate to the “Building Cleaning Services DPS” under “Buildings” and choose the “Access as a Buyer” option and confirm your acceptance of the customer access agreement.
  3. On your “Manage your DPS Category Exports” page you now have 2 options:
    1. View appointed suppliers.
    2. Click on the link to create a new category export. This is how you filter the suppliers that can meet your requirements.
  4. When creating a new category use the filtering tool to specify your requirements and create your supplier shortlist.
  5. Save your filtered list of capable suppliers by clicking the “Save Category” option and give the shortlist a unique name specific to your competition. From the “Manage your Category Exports” page you can then export the list of suppliers and contact details (the export is to an Excel spreadsheet).
  6. Quit the DPS.
  7. Use the list to run a further competition. Invite the suppliers identified by the DPS to bid against your detailed specification, evaluation criteria and contract format.
  • the list is valid for only 2 working days from the date of its creation because new suppliers may apply to join at any point 
  • if your call for competition excludes eligible suppliers it potentially breaches procurement regulations 
  • if you don’t use your list within 2 working days you will need to get a fresh supplier list (steps 3.2 to 5) by clicking the “Search Again” option for your export
  • you can use CCS’s eSourcing tool to run a call for competition — the tool is free to use for public sector buyers, or you can use your organisation’s own procurement tool
  1. Your tender process should be proportionate to the value and complexity of your requirement. Suppliers will need a reasonable period of time to review and prepare a response. This includes allowing sufficient time for suppliers to ask clarification questions and consider your answers before the deadline for written responses.
  2. Evaluate the responses.
  3. Request from winning supplier(s) any required evidence that they can meet your requirements. Set them a deadline for submitting evidence of 2 days.
  4. If you’re satisfied with the evidence, award the contract.
  5. Where appropriate, notify of the award on Contracts Finder.

Suppliers: 

This is a DPS so the appointed suppliers can change throughout the duration of the agreement.