There are two ways to buy:
1. Further competition
In the majority of cases you will need to run a further competition for your requirements to ensure best value for money. You invite all capable suppliers under the relevant lot(s) to bid, evaluate the bids, and award a contract to the winning bid. The criteria must be transparent to bidders.
2. Direct award
If you are satisfied that a particular supplier can meet your needs, you can make a direct award. However, you do have to meet criteria, for example, using the call off terms and conditions without amendment.
Read the user guides (see documents tab) for more information on further competition and direct awards.
You could get a better deal by aggregating your requirement with other public sector organisations that need the same thing. Read CCS’s Steps to Savings document and brochure on eAuctions (see documents tab).
Alternatively, email CCS Customer Service Centre (firstname.lastname@example.org), or phone 0345 410 2222 to discuss your requirements in more detail.
Pricing and call off terms and conditions
Complete the access agreement (see attached documents) to gain access to these documents. Email it to Postal.Services@crowncommercial.gov.uk. Write RM1063 pricings – Lot [number] in the subject line.
Prices are maximum prices payable under the agreement. In a further competition, suppliers should offer prices that are equal to or less than the agreement prices.
Duration of agreement
Call off contracts can run for up to two years beyond the expiry of the agreement, that is up to 16 February 2021.