Income Generation from Estates, Assets & IP DPS

This agreement allows government and public sector organisations to generate income from their estates, assets and intellectual property. This includes from vending machines, automated self-service, cash points, mobile device charging, delivery lockers, brand licensing and sponsorship, advertising and other services.

Description

All public sector bodies can access this agreement. This includes central government, agencies, arms-length bodies, publicly owned transport organisations, local authorities, non-departmental public bodies, airports, schools, devolved administrations and charities.

The agreement uses a Dynamic Purchasing System (DPS) with a filtering system to help identify a shortlist of relevant suppliers to invite to competition. Suppliers can apply to join the agreement at any time throughout the life of the agreement.  

Services include:

1. Vending and automated self-service

Suppliers will manage the supply, replenishment and promotion of vending machines and automated retail machines located in your estate. This includes:

  • traditional and non-traditional vending machines including drinks, crisps, snacks, meals, accessories and consumables 
  • pop-up or automated retail: including short-term or seasonal retail and automated retailing of coffee, food, accessories and consumables
  • photo booths: providing photo services, photo card and ID services
  • reverse vending solutions, for example, deposit return scheme (DRS) or enhancing recycling for customers supporting the return of empty beverage containers like bottles and cans in return for rewards such as brand discounts or money
  • cash machines (ATMs)
  • portable battery chargers for mobile devices
  • delivery / storage lockers

2. Brand licensing and sponsorship.

Includes both the intellectual property (IP) licensing and sponsorship of fixed and non-fixed assets:

  • fixed assets can include items such as property and buildings
  • non-fixed assets can include things such as attaching a logo to a piece of clothing or sponsorship of an event

3. Commercial out-of-home advertising.

Generate income from static and digital advertising assets (large and small format), including but not limited to roundabouts, street furniture, washrooms, information points, ticket gates, vehicles, billboards, experiential and wraps.    

We are also developing a framework agreement for commercial out-of-home advertising and end-to-end car park management. View RM6349 Income Generation from Estates & Assets. These 2 agreements will work together to provide a wide range of income generation solutions.

This is a new agreement. A number of suppliers are in the process of registering and will be appointed shortly. Please contact the category team at marcommsandresearch@crowncommercial.gov.uk to discuss your requirements.

Benefits

  • generate income from your estates, assets and/or IP whilst in many cases providing added value services to your customers, staff or wider users
  • reduced procurement lead times: shorter timescales compared to an open procurement, freeing up time 
  • improved efficiency: collaborative, cross-government solutions which remove duplication of cost and effort required to run a full procurement process
  • easy access: run mini competitions with specialist suppliers from across the UK 
  • suitable for national, regional and local contracts
  • suppliers can join at any time providing flexible access to an unlimited number of specialist suppliers

Products and suppliers

Please read the 'How to buy' tab below for detailed instructions on how to find out which suppliers are on this agreement.

Lot 1: Income Generation from Estates, Assets & IP DPS

Expires:

How to buy

We suggest you engage with suppliers before you run your further competition. You can email the suppliers or use an online procurement tool like CCS’s eSourcing tool. Read the ‘How to create your supplier shortlist’ section below to find out how to get the relevant suppliers’ contact details.

To complete the call-off process you should:

  1. register or sign in as a buyer on the Dynamic Purchasing System webpage
    1. although the webpages are headed ‘supplier registration,’ this is also where you can register as a buyer
  2. navigate to the Income Generation from Estates, Assets & IP DPS page – you will need to scroll down the page to access the agreement:
    1. choose the ‘access as a buyer’ option under the Income Generation agreement
    2. confirm your acceptance of the customer access agreement
    3. you will need to agree to the terms of use every time you sign in
  3. on your ‘Manage your DPS Category Exports’ page you now have 2 options, these are:
    1. view appointed suppliers
    2. click on the ‘create a new category export’ link to create a new category export
  4. when creating a new category (supplier shortlist) use the filtering tool and select all the filters that apply to your requirement, this will create your shortlist of capable suppliers
    1. The system search functionality works on an ‘and’ basis. This means that only suppliers who match all of your criteria will be included in your shortlist.
  5. when you have selected your filters, click the ‘filter’ button to create your shortlist
  6. save your filtered list by clicking the ‘Save Category’ button and give the shortlist a unique name specific to your competition
  7. from the “Manage your Category Exports” page, export the list of suppliers and contact details into an Excel spreadsheet
  8. you can now close the DPS webpage
  9. use your list of capable suppliers to run your further competition
  10. invite the suppliers identified in your shortlist to bid against your detailed specification, evaluation criteria and contract terms and conditions
    1. note: the shortlist is only valid for two working days from the date of its creation because new suppliers may apply to join at any point
    2. if you do not use your shortlist within 2 working days, you will need to create a new shortlist (repeat steps 4 to 8)
  11. to run a call off competition, you can you can use your organisation’s own procurement tool or you can use CCS’s eSourcing tool
  12. your competition process should be proportionate to the value and complexity of your needs and suppliers will need plenty of time to review and prepare a response
    1. this includes allowing enough time for suppliers to ask clarification questions and consider your answers before the deadline for written responses
  13. evaluate all responses
  14. ask winning suppliers for any required evidence to show that they can meet your needs
    1. you should set a deadline of at least 2 days for suppliers to submit their evidence, or longer for more complex needs
  15. if you’re satisfied with the evidence, award the contract
  16. where appropriate, notify the award on Contracts Finder and advise CCS of your award details at marcommsandresearch@crowncommercial.gov.uk
  17. More detailed guidance is available in our buyer guidance document and in our Customer journey video

Documents