Before using this agreement you should undertake appropriate research and engagement to help you understand all of your needs to fully inform your statement of requirements. You should also consider which lot(s) will best meet your needs. To help you do this, read framework schedule 1 (specification).
Direct award is the only option under lot 2 and 3, as these are single supplier lots. To access these lots, you should work with the supplier to complete your call-off contract.
Lots 1 and 4 can be accessed in two ways, either by direct award or by running a further competition amongst suppliers. Direct award is a quicker and more straightforward route than further competition.
Direct award
Direct awards are allowed if:
- you develop a clear statement of requirements
- your needs can be met by the suppliers’ catalogues and the description in call-off schedule 20 (specification) and either:
- framework schedule 6a order form template (direct award)
- framework schedule 6 lot 3 order form template
- all the terms of the proposed call-off contract are laid down in the framework contract and do not need any changes or any supplementary terms and conditions
Tendered agreement prices must be used (there is no scope to lower prices to secure business).
To direct award, you may contact suppliers with your needs. When contacting the suppliers you will need to provide the framework agreement reference number: RM6217.
For more information, read the direct award buying process section in the customer guide.
Further competition
You can run your own further competition using your own template and/or processes or the template provided in the CCS eSourcing Tool.
You can also contact CCS to discuss how we can help you run your further competition. For more information, read the customer guide.
Further Competition is the best route when you:
- need the supplier to develop additional proposals or a solution
- need to make changes to or refine the call-off contract to reflect your needs
- need additional provisions that are not already included in the contract, for example:
-
- security needs over and above those set out in call- off schedule 9 including staff security clearance
- additional service levels
- executive services
To run a further competition you will need to:
- identify suppliers capable of meeting your needs by developing a statement of requirements
- complete the order form to reflect your needs
- invite suppliers identified to submit a tender in writing
You need to set a deadline for suppliers returning tender submissions. This deadline should take into account the complexity of your needs and the time needed to submit tenders. Each tender must be kept confidential until after the deadline. Suppliers do not have to bid, but must advise in writing by the deadline date.
Further information on using this agreement and how to access pricing can be found in the customer guide.
Pay for these services using your procurement card and increase rebate earning potential for your organisation. If you do not have a procurement card, you can set one up using RM6248 Payment Solutions 2.