18/09/2020 – Griffiths & Armour have written an article about the steps your organisation should take to prepare for its next insurance renewal. You can read the full article here.
This Dynamic Purchasing System (DPS) provides access to a complete range of suppliers for the placement of insurance policies of all classes. The suppliers on this DPS will also provide additional services.
Although the majority of insurance suppliers will only deal through a broker, there are a limited number who will deal directly with a customer. Please note that customers using a broker will get a wider range of quotations as they have access to a wider range of insurance suppliers.
This DPS helps customers find relevant suppliers through a filtering system.
Suppliers provide services organised by:
broker only/direct customer dealing
insurance class type
Award of call off contracts is through further competition only. This framework is for 8 years with no extension and expires on 5 February 2028.
a wide range of suppliers, including generalist and specialist providers, to increase competition and provide a complete range of insurance classes to customers
all insurance classes are covered
all suppliers are FCA registered
all suppliers have signed up to standard Ts and Cs, current public service contract terms cover GDPR and social value
customers can access a legally compliant, efficient route to market with detailed guidance
direct to customer insurers available.
Products and suppliers
Please read the 'How to buy' tab
below for detailed instructions on
how to find out which suppliers are
on this agreement.
Lot 1: Insurance Services 3 DPS
How to buy
Register as a buyer on the Dynamic Purchasing System Marketplace. Note: although pages are headed ‘supplier registration’ this is also where you can register as a buyer.
Navigate to Insurance Services 3 DPS under Corporate and choose the ‘Access as a buyer’ option and confirm your acceptance of the customer access agreement.
On the Manage your DPS Category Exports’ page you now have 2 options:
View appointed suppliers.
Click on the link to create a new category export. (This is how you filter the suppliers that can meet your requirements.)
When creating a new category use the filtering tool (select all that apply) to specify your requirements and create your supplier shortlist.
Save your filtered list of capable suppliers by clicking the ‘Save Category’ option and give the shortlist a unique name specific to your competition. From your ‘Manage your Category Exports’ page you can then export the list of suppliers and contact details (export is to an Excel spreadsheet).
Quit the DPS.
Use the list to run a further competition. Invite the suppliers identified by the DPS to bid against your detailed specification, evaluation criteria and contract format.
The list is valid for only 2 working days, from the date of its creation, because new suppliers may apply to join at any point. If your call for competition excludes eligible suppliers it potentially breaches procurement regulations. You will need to get a fresh supplier list (steps 3.2 to 5) if you don’t use your list within 2 working days by clicking the ‘Search Again’ option for your export.
You can use the CCS eSourcing tool to run a call for competition. The tool is free to use for public sector buyers, or you can use your organisation’s own procurement tool.
Your tender process should be proportionate to the value and complexity of your requirement. Suppliers will need a reasonable period of time to review and prepare a response. This includes allowing sufficient time for suppliers to ask clarification questions and consider your answers before the deadline for written responses.
Evaluate the responses.
Request from winning supplier(s) any required evidence that they can meet your requirements. Set them a deadline for submitting evidence of 2 working days.
If you are satisfied with the evidence, award the contract.