If it’s clear from all the contract documents which supplier is making the most economically advantageous offer, you can make a direct award. The service you are getting, its supply and cost would all need to be accurately and completely defined.
Identify all suitable suppliers, going from the lot descriptions and regions supplied with services. We provide a simple tool to help with this. Email NMNC@crowncommercial.gov.uk for a copy. The tool will match the staff you need to the suppliers offering them. You can then rank them according to how economically advantageous their offers are. Go to each in turn until you’ve filled the position.
You’ll need to run a further competition where the contract documents don’t define accurately enough the service you need, its supply and price. Although basic terms cannot be renegotiated, they can be supplemented where your particular service requirements could not have been foreseen when the agreement was written.
To run a further competition:
- Identify which suppliers can meet your requirements. Then invite all who can to bid
- Issue documentation to all capable suppliers, leaving reasonable time for them to return their tenders. You cannot introduce new award criteria, but you can modify them if they derive from the original award criteria. The suppliers need to know you are doing this
- Evaluate the returned tenders against the award criteria. You can adjust your evaluation plan and weightings within the range limits to reflect your circumstances and requirements
- Award the supplier with the most economically advantageous offer (the highest score)
- If the supplier can’t deliver, you should go to the supplier with the next highest score, and so on, until your requirement is met.
Whether by direct award or further competition, you could contract for a defined period of time, provided it starts within the duration of the agreement.