Vehicle Hire Solutions

Summary

This framework agreement, let under the Procurement Act 2023 Regulations, allows central government and wider public sector organisations to hire vehicles in the UK and overseas for operational fleet, business travel, and solutions such as car share.

Description

This agreement will replace RM6265 Vehicle Hire Solutions and will give you access to vehicles to hire including:

  • cars
  • vans
  • four-wheel drive (4x4s)
  • light, medium and heavy commercial vehicles
  • specialist vehicles

The framework agreement will last for 4 years.

Benefits

  • a range of vehicles you can hire for:
    • business travel: hiring a car to get to a meeting
    • operational fleets: vehicles which are needed to complete day to day job functions from regular vans to heavy goods vehicle (HGV) tippers
    • seasonal needs such as road gritters
  • a full range of rental durations to help meet your needs::
    • car share models with hourly rates
    • standard short term rentals
    • flexible rentals for use over 28 days
  • specialist vehicles:
    • emergency vehicles
    • specialist healthcare operational vehicles
    • bespoke vehicles to suit your needs
  • flexible route to market with an option to buy through either award with or without competition with separate lots for both standard and specialist vehicles
  • carbon reduction and social value:
    • access all fuel types including zero and low emissions vehicles
    • all suppliers will be committed to sign up to the National Highways’ driving for better business scheme
    • all suppliers will be developing carbon reduction plans working towards net zero by 2050

Product types

A draft lotting structure is included below. The final lotting structure will be confirmed at a later
date.

  • Lot 1: Hire of Cars, 4×4’s and Vans 
  • Lot 2: Light, Medium and Heavy Commercial Vehicles
  • Lot 3: Specialist Vehicle Hire (including emergency services and specialist healthcare operational vehicles)
  • Lot 4: Car Share Solutions

Customer engagement

Engagement with existing and potential customers will be held from July 2025 to March 2026 with the first customer engagement event on 4 August 2025 at 2pm. Register your interest to attend.

Supplier engagement

Explaining policy requirements for suppliers event

Crown Commercial Service (CCS) will be running a 2 hour event to provide prospective bidders with information that will explain government policies. It will cover fleet agreements such as:

  • vehicle hire
  • vehicle lease
  • fleet management
  • purchase of standard and specialist vehicles

The session will cover key policy areas. Suppliers of all sizes and those unfamiliar with these policies are invited to join us to hear about:

  • social value and driving for better business
  • financial viability risk assessments
  • carbon reduction plans
  • prompt payment
  • cyber essentials

Presenters will provide you with an overview of the policies, how they operate in practice and what you need to do to prepare for meeting those requirements as part of your bid. There will also be opportunity for questions and answers.

Register for the event to attend.

Visit the PSSV webpage after the event to view a copy of the slides.

If you would like more information contact info@crowncommercial.gov.uk.

Important links

Pipeline notice Read Pipeline Notice
Preliminary market engagement notice Not available yet
Planned procurement notice Not available yet
Contract notice in Find a Tender (FTS) Not available yet
Tender documents Not available yet

Timeline

Activity Estimated Dates
Pre-market engagement July to March 2026
Drafting of procurement documentation May to August 2026
Publication of Find a Tender (FTS) notice August 2026
Framework Award 03 February 2027