Vehicle Hire Solutions

Summary

This framework agreement, let under the Procurement Act 2023 Regulations, allows central government and wider public sector organisations to hire vehicles in the UK and overseas for operational fleet, business travel, and solutions such as car share.

Description

This agreement will replace RM6265 Vehicle Hire Solutions and will give you access to vehicles to hire including:

  • cars
  • vans
  • four-wheel drive (4x4s)
  • light, medium and heavy commercial vehicles
  • specialist vehicles

The framework agreement will last for 4 years.

Benefits

  • a range of vehicles you can hire for:
    • business travel: hiring a car to get to a meeting
    • operational fleets: vehicles which are needed to complete day to day job functions from regular vans to heavy goods vehicle (HGV) tippers
    • seasonal needs such as road gritters
  • a full range of rental durations to help meet your needs:
    • car share models with hourly rates
    • standard short term rentals
    • flexible rentals for use over 28 days
  • specialist vehicles:
    • emergency vehicles
    • specialist healthcare operational vehicles
    • bespoke vehicles to suit your needs
  • flexible route to market with an option to buy through either award with or without competition with separate lots for both standard and specialist vehicles
  • carbon reduction and social value:
    • access all fuel types including zero and low emissions vehicles
    • all suppliers will be committed to sign up to the National Highways’ driving for better business scheme
    • all suppliers will be developing carbon reduction plans working towards net zero by 2050

Product types

A draft lotting structure is included below. The final lotting structure will be confirmed at a later
date.

  • Lot 1: Hire of Cars, 4×4’s, LCVs up to 4.25 tonnes and Minibuses, including International Hire and Car Share
  • Lot 2: Hire of Commercial Vehicles up to 7.5 tonnes including Specialist Vehicles 
  • Lot 3: Hire of Commercial Vehicles over 7.5 tonnes including Specialist Vehicles 
  • Lot 4: Car Share

Customer engagement

Engagement with existing and potential customers will be held from July 2025 to March 2026. Our first customer engagement event was on 4 August 2025.  Download the slides from the customer engagement event.

Supplier engagement

Engagement with existing and potential suppliers will be held from July 2025 to March 2026. Our first supplier engagement event was held on 7 August 2025. Download the slides from the supplier engagement event.

We also had an information session for prospective bidders about government policies in regards to tendering.

The session covered: 

  • social value and driving for better business
  • financial viability risk assessment
  • carbon reduction planing 
  • payment 
  • cyber essentials 

If you would like more information then download the slides to learn about government policies regarding tendering.

Here are some current RM6265 documents we shared with existing and potential suppliers:

Suppliers can review and leave feedback using the: 

To leave feedback use the actual clause number against each section in the issue column. If you do not have any feedback, send an email stating that you have no comments.

Send your feedback to us by email no later than close of business on Friday 19 December  2025.

If you would like more information contact info@crowncommercial.gov.uk.

Important links

Pipeline notice Read Pipeline Notice
Preliminary market engagement notice Read Preliminary Market Engagement Notice
Planned procurement notice Not available yet
Contract notice in Find a Tender (FTS) Not available yet
Tender documents Not available yet

Timeline

Activity Estimated Dates
Pre-market engagement July to March 2026
Drafting of procurement documentation May to August 2026
Publication of Find a Tender (FTS) notice August 2026
Framework Award 03 February 2027