Demand Management & Renewables DPS

Supports public sector carbon net zero strategies by providing a range of energy products and services.

Description

Provides a range of energy products and services to help support the different stages of your energy project.

There is also the option to buy an end to end energy service. This will provide you with all the products and services you need to design, put in place and maintain your energy project from start to finish.

You will be able to access the following routes to market under a number of wider energy industry areas:

  • design and feasibility services
  • installation services
  • servicing and maintenance services: to maintain the working condition of your energy products and solutions
  • buy only option: allows you to buy assets only (for example buying solar photovoltaic panels ready for installation once the renewable energy strategy has been finalised)
  • decommissioning services: helps you to end or ‘decommission’ a service either completely or in parts in order for you to improve it
  • policy delivery: suppliers will help you to provide a new decarbonisation policy or help you to act on existing government policy
  • end to end service: access all the products and services you need to carry out your energy project from start to finish

For a full description of services and products provided, read our ‘Annex 1 – matrix of filters’ document.

This DPS uses a filter system to help you find local suppliers that can provide the services you need.

Some of the industry areas available include:

  • Solar photovoltaic
  • L.E.D Lighting
  • Hydrogen for heat
  • Heat Network delivery
  • Heat Pumps
  • Energy Bureau Services
  • Metering services

You will have the flexibility to choose from a range of regional and national suppliers. You can also award a contract with a supplier past the end date of this agreement.

Information for suppliers

If you would like to provide your services through this Dynamic Purchasing System (DPS), you will need to access the supplier bid pack. To access the bid pack you should:

  1. go to the DPS web page
  2. scroll down to the ‘buildings’ and ‘Demand Management and Renewables (DMR)’ section of the web page

We recommend that you read the DPS Needs document before registering onto this agreement (included in bid pack). To start registration, select ‘access as a supplier’ on the DMR web page.

Note: as part of the CCS financial assessment procedure, you will need to:

  • complete a Financial Viability Risk Assessment
  • provide the latest statement of accounts

 

Benefits

  • suppliers of all sizes who are seeking opportunities to provide services to the public sector can join this agreement
  • access an increased scope and range of services
  • create bespoke specifications, competitions and contracts
    • this means you are able to make changes so that they meet your specific needs
  • enables streamlined further competitions with capable suppliers by using filters to create supplier shortlists
  • supports localism and social value by enabling appointed suppliers to bid for business either locally, regionally or nationally
  • reduces your costs and procurement process time scales through the ‘further competition’ procedure
  • opportunity to directly access a wider supply chain for specialist services or one off needs
  • flexible contract terms including public sector contract and New Engineering Contracts (NEC) and Joint Contracts Tribunal (JCT) industry terms ·      
  • supports government policy delivery within wider energy technologies
  • flexibility to meet the wider governments Carbon Net Zero (CNZ) 2050 target and any future decarbonisation legislation

Carbon Reduction Plan

Some of the suppliers for this agreement have agreed to comply with the Procurement Policy Note 06/21: ‘Taking account of Carbon Reduction Plans in the procurement of major government contracts’. If a supplier has published a carbon reduction plan, you can find it on their individual supplier details page.

How to buy

Watch our customer webinar. This webinar provides an overview of what the agreement offers and how to use the DPS to run an effective procurement.

You must buy through further competition. There is no option to direct award under this agreement.

Before using this DPS you should:

  • ensure you have secured budget approval
  • download the bid pack to review the available contract terms and schedules that are applicable to your procurement
    • refer to DPS schedule 6: order form template and order schedules document which details the available terms and mandatory schedules
  • watch a short video on how to use the DPS system
    • note: the content of this video demonstrates how to use another DPS, the filters will be different but the process is the same

Below is a summary of the steps you should take to run a further competition. For more information, read our buyer guide. 

To run a further competition you should:

  1. complete the Customer User Agreement (CUA) form within the documents section
  2.  register as a buyer on the DPS system
    1. if you have already registered an account, sign in to the DPS system
  3. once you’ve signed in, read and accept the DPS access agreement
  4. on the ‘Manage your DPS categories’ page, under the grey ‘Help’ box on the right, select ‘Create a new category’
  5. select the filters that best fit your needs
  6. once you have selected your filters, scroll to the bottom and click ‘Filter’
    1. this will create a list of suppliers who are capable of meeting your needs
  7. scroll to the bottom and click ‘Save category’
    1. this will prompt you to type in a suitable name and description for your capable supplier list
    2. we recommend choosing memorable and unique names for each of your supplier lists so that they are easy to find
  8. click ‘Save category’ to save your supplier shortlist and use the shortlist to run your further competition
  9. invite the suppliers in your shortlist to bid against your detailed specification, evaluation criteria and contract format
    1. the supplier list is only valid for 2 working days from the date of its creation
    2. if you do not use your list within 2 working days you will need to create a new one to ensure you are not excluding eligible suppliers as this would breach procurement regulations
  10. you can use our eSourcing tool to run your call-off competition or you can use your organisation’s own procurement tool
  11. allow at least 10 days for supplier responses, or longer for more complex requirements
  12. evaluate the responses
  13. ask winning supplier(s) for any evidence you need to ensure they can meet your requirements
    1. set suppliers a deadline of 2 days for submitting evidence
  14. if you’re satisfied with the evidence, award the contract

Where appropriate, notify of the award on Contracts Finder.

Documents