Employee Benefits and Services

Central government, their arms length bodies and wider public sector customers can access and provide a range of employee benefits.

Description

Allows you to access and provide a range of employee benefits to personnel using a centrally branded online employee benefits platform.

This agreement will last for 3 years and there will be an option to extend for 1 year.

There is no maximum length for a call off contract under this agreement, but we recommend it should not be longer than 4 years.

Benefits

  • simplified tender document templates and standard framework terms and conditions agreed by all framework suppliers
  • wide range of suppliers which include SMEs
  • all suppliers are Cyber Essentials accredited
  • no minimum or maximum value thresholds, this means you can use the agreement regardless of organisation size
  • dedicated and knowledgeable contract management team to support you

Carbon Reduction

All suppliers for this agreement have committed to comply with the Procurement Policy Note 06/21: 'Taking account of Carbon Reduction Plans in the procurement of major government contracts' as required. If a supplier is required to publish a carbon reduction plan, you can find it on their individual supplier details page.

Products and suppliers

There are 9 suppliers on this agreement

Lot 1: Managed Service
Provides a fully managed service for employee benefits and services. Services are available for all your personnel within UK central government, ALBs, wider public sector and charity organisations. Also includes personnel who are working remotely or travelling.

Services available under this lot include:

  • an online employee benefits platform

  • employee discounts for stores and products, for example discount codes or buying supermarket vouchers at a discounted rate

  • reward and recognition such as awards for long service or recognition awards for great work

  • cycle to work scheme 

  • green car scheme

  • gym membership

  • financial wellbeing scheme

  • childcare vouchers scheme

  • technology, smartphone scheme

  • payroll giving scheme

Expires:

5 suppliers

Lot 2: Reward and Recognition Scheme
Provides a reward and recognition scheme for all your personnel within UK central government, ALBs, wider public sector and charity organisations. Includes personnel who work remotely or are travelling. Also includes non-financial and social recognition.

Expires:

6 suppliers

Lot 3: Financial Wellbeing Scheme
Provides a financial wellbeing scheme for all your personnel within UK central government, ALBs, wider public sector and charity organisations. Includes those who are working remotely or travelling.

Expires:

3 suppliers

Lot 4: Cycle to Work Scheme
Provides a cycle to work scheme for all your personnel within UK central government, ALBs, wider public sector and charity organisations. Includes those who are working remotely or travelling

Expires:

5 suppliers

Lot 5: Childcare / Payroll Giving Scheme
Provides a childcare and payroll giving scheme for all your personnel within UK central government, ALBs, wider public sector and charity organisations. Includes those who are working remotely or travelling.

Expires:

2 suppliers

Lot 6: Technology and Smartphone Scheme
Provides a technology and smartphone scheme for all your personnel within UK central government, ALBs, wider public sector and charity organisations. Includes those who are working remotely or travelling.

Expires:

5 suppliers

How to buy

You can buy services under this agreement in two ways:

● further competition
● direct award

Before taking part in either a further competition or direct award, you will need to complete framework schedule 6 (order form template and call-off schedules).

Apart from framework schedule 6, there are no templates that you need to complete as part of your call-off procedure. You may use your own internal tender documents as part of your bid pack.

You can use our eSourcing tool to run your further competition or direct award. If this is your first time using the eSourcing suite, you will need to register an account. If you have already registered, you can log into your eSourcing account.

You should check your own internal policies and processes to make sure they follow your internal governance.

Further competition

To award a call-off contract through further competition you should:

  1. develop a clear specification of your needs
  2. use framework schedule 6 (order form template and call-off schedules) as the basis of your call-off contract
  3. develop your further competition award criteria, including your intended pricing mechanism
    1. this will form the basis of your decision to award your call-off contract
  4. amend or refine your contract deliverables, including liability caps, to the extent permitted by and in accordance with the requirements of the regulations
  5. invite all identified suppliers to submit a tender in writing by publishing your tender documents in line with the Public Contract Regulations
    1. this can be by email or through your preferred e-Sourcing tool
    2. find contact details for each supplier representative in the RM6273 supplier contacts document
  6. set a time limit for the submission of tenders, (take into account the time needed to create and submit tenders and the complexity of your needs)
  7. keep each tender confidential until the time limit set out for the return of tenders has ended
  8. apply your published award criteria to each submitted tender
  9. award your call-off contract by sending a completed and signed framework schedule 6 to the successful supplier
    1. suppliers should promptly sign and return this document (this can be done electronically)
  10. provide unsuccessful suppliers with written feedback on why their tenders were unsuccessful
  11. publish your contract on Contracts Finder for transparency purpose

Direct award

To direct award under this agreement you should:

  1. develop a clear specification of your needs
  2. determine which suppliers are capable of meeting your needs
  3. contact the supplier that you have selected and provide them with your specification so that they can confirm that they have the relevant capability and capacity
  4. award the call-off contract with the supplier by sending a completed and signed framework schedule 6 (order form template and call-off schedules),
  5. suppliers should promptly sign and return this (this can be done electronically)
  6. publish your contract on Contracts Finder for transparency purpose

Documents