02/08/23: We have extended this agreement until November 2024. You will be able to buy and run tenders for services until the new expiry date.
Automation Marketplace DPS
A Dynamic Purchasing System (DPS) that offers automation services and licences for use by the public sector, including their associated bodies and agencies. Automation services are needed to streamline processes and systems for public sector customers.
The agreement offers the following services:
- strategy and business transformation
- problem solving with tech solutions
- resources and training
- software licences
What is out of scope?
Products and services out of scope include but are not limited to:
- any hardware and infrastructure
- networks or connectivity services
- accessible route for suppliers – accessible for all suppliers (including SMEs) and suppliers can apply to join at any time
- government specific terms and conditions (Ts&Cs) – these have been created based on an agile approach using the public sector contract
- a dynamic filtering system – giving buyers flexibility based on their requirements. Suppliers receive notifications of competitions that are relevant to their service offering and buyers can easily identify potential eligible suppliers
- supports innovation – suppliers can add new services (within scope) during the lifetime of the DPS, meaning buyers can keep up with fast-moving market developments
- open to all public sector buyers – including central government departments and the wider public sector
- access to Cabinet Office (CO) automation task force – receive advice and support from the task force who specialise in the implementation of automation technologies, services and licences
Please read the 'How to buy' tab below for detailed instructions on how to find out which suppliers are on this agreement.
- Lot 1: Automation Marketplace DPS
You must run a mini competition to select a supplier. There is no option for direct award.
Before running your mini competition, find out which suppliers could meet your requirements using the Dynamic Purchasing System (DPS) Marketplace.
The steps below outline how to search for suppliers, create a shortlist and carry out a mini competition.
- Register as a buyer on the Dynamic Purchasing System Marketplace. Note: although pages are headed ‘Supplier registration’ this is also where you can register as a buyer.
- Navigate to the Automation Marketplace DPS under Technology, choose the ‘Access as a buyer’ option and confirm your acceptance of the customer access agreement.
- On your ‘Manage your DPS Category Exports’ page you now have 2 options:
- view appointed suppliers
- click on the link to create a new category export.
- This is how you filter the suppliers that can meet your requirements. When creating a new category use the filtering tool (select all that apply) to specify your requirements and create your supplier shortlist.
- Save your filtered list of capable suppliers by clicking the ‘Save Category’ option and give the shortlist a unique name specific to your competition. From your ‘Manage your Category Exports’ page you can then export the list of suppliers and contact details (export is to an Excel spreadsheet)
- Quit the DPS.
- Use the list to run a Further Competition. Invite the suppliers identified by the DPS to bid against your detailed specification, evaluation criteria and contract format.
- The list is valid for only 2 working days, from the date of its creation, because new suppliers may apply to join at any point. If your Call for Competition excludes eligible suppliers it potentially breaches procurement regulations. You will need to get a fresh supplier list (steps 3.2 to 5) if you don’t use your list within 2 working days by clicking the ‘Search Again’ option for your export.
- You can use the CCS eSourcing tool to run a Call for Competition. The tool is free to use for public sector buyers, or you can use your organisation’s own procurement tool.
- Your tender process should be proportionate to the value and complexity of your requirement. suppliers will need a reasonable period of time to review and prepare a response. This includes allowing sufficient time for suppliers to ask clarification questions and consider your answers before the deadline for written responses.
- Evaluate the responses.
- Request from the winning supplier(s) any required evidence that they can meet your requirements. Set a 2-day deadline for submitting evidence.
- If you’re satisfied with the evidence, award the contract
- Where appropriate, notify of the award on Contracts Finder.
CCS customer services team is available Monday to Friday, 9am to 5pm.
Email the team if you need help completing your procurement or call 0345 410 2222