Before using this agreement you should take part in appropriate research or engagement to help you develop your statement of requirements. You should also consider which lot will best meet your needs. To help you do this, read the Framework schedule 1 (specification) document.
You can buy from this agreement through further competition or direct award.
As lot 1 is a single supplier lot, the default buying option is direct award. For Lots 2 and 3 you are able to direct award or run a further competition.
To run a further competition you should:
- take part in pre-market engagement with suppliers to help you define your needs (optional)
- identify the suppliers that can meet your needs and develop your specification (make sure your specification is detailed and includes timescales)
- complete your further competition documents, such as:
- invitation to tender
- evaluation criteria
- draft order form
- invite all identified suppliers to submit a tender in writing (this could be by email or through your preferred e-Sourcing tool)
- set a time limit for the submission of tenders, (take into account the time needed to create and submit tenders and the complexity of your needs)
- keep each tender confidential until the time limit set out for the return of tenders has ended
- evaluate supplier responses (make sure you evaluate all suppliers equally and fairly)
- award your call-off contract by sending the following to the successful supplier:
- a completed and signed framework schedule 6
- a completed and signed order form
- provide unsuccessful suppliers with written feedback on why their tenders were unsuccessful
- publish your contract on contracts finder for transparency purposes
When running a further competition you should consider:
- quality: including added value, innovation, social value and approach to providing the products and services
- other criteria may include cost-effectiveness, after sales service, running costs, delivery date and the period for completion
- price: for supply and fit of tyres and / or glass
You may decide the most appropriate quality and price weightings to suit your individual needs.
To run a direct award you should:
- clearly define your needs by developing your specification
- establish which lots fit your need by reading the agreement specification
- contact the suppliers on the lot
- establish your award criteria using framework schedule 7 call-off award procedure
- award your contract by signing framework schedule 6
- publish your contract on contracts finder
We hold pricing at agreement level. To receive the pricing information you will need to contact the team