See an up to date list of the suppliers on this agreement. This is a single lot framework.
Before using this agreement, you will need to read the customer guidance. This document includes detailed information which will help you to select the right award procedure for your needs.
Premarket engagement
Pre-market engagement is an essential step in any procurement activity and we recommend that you include enough time into your procurement project to carry it out.
There are two ways to buy from this agreement. These are:
- further competition
- direct award
For details on the award procedures, read Framework Schedule 5.
Before running a further competition, you will need to:
- develop a clear Statement of Requirements
- this should include: the associated evaluation criteria, a draft order form (completed as far as possible), and the proposed time frame and stages for the further competition
- share this with each supplier and invite them to propose a solution which meets your stated needs and provides associated pricing details
- specify a clear deadline
- we would suggest a minimum of 2 weeks for simple needs based on catalogue content and up to 4 weeks for needs that are more complex
- maximum timescales shouldn’t be longer than six weeks
- keep each tender confidential until the time limit set out for the return of tenders has ended
- evaluate supplier responses (make sure you evaluate all suppliers equally and fairly)
- award your call-off contract by sending the following to the successful supplier:
- a completed and signed order form (to be accessed on the catalogue or requested from the supplier, as applicable)
- provide unsuccessful suppliers with written feedback on why their tenders were unsuccessful using the unsuccessful supplier letter
- publish your contract on contracts finder for transparency purposes
There is no prescribed format or template for a statement of requirements, but, CCS will provide guidance on best practice around it shortly.
We advise you to follow your own internal processes and seek your own legal advice when selecting which optional schedules are relevant to your specific needs.
Direct award
To direct award under this agreement you should:
- develop a statement of requirements
- contact the suppliers using the details published on their catalogues in the Basware’s Marketplace for buyers (CCS eMarketplace)
- if this is your first time using eMarketplace you will need to register for an account
- to read guidance for the eMarketplace, ask the team
- apply the statement of requirements and your selected criteria to each supplier’s catalogue content to evaluate and determine which services best meets your need
- relevant sections of the supplier’s website, that are within scope of the agreement, forms part of their catalogue content. Their website may better describe the services, pricing and present useful total cost of ownership calculators.
- award your call-off contract by sending the following to the successful supplier:
- a completed and signed order form (to be accessed on the catalogue or requested from the supplier, as applicable)
- publish your contract on contracts finder for transparency purposes
Direct awards will be priced based on maximum agreement rates at the time of the award.
In Cloud Compute, both direct award and further competition offers very good value for money. Some customers may benefit from considering whether they can get better value for money through a further competition before placing a direct award.