Heat Networks and Electricity Generation Assets DPS

Energy demand management and generation services delivered through a flexible, easy-to-use and OJEU compliant dynamic purchasing system (DPS).

Description

This agreement provides a range of services from simple energy auditing to complex installation projects.

The framework uses a Dynamic Purchasing System (DPS) which helps customers find relevant suppliers through a filtering system.

There is no cost to register as a supplier on any Dynamic Purchasing System. Suppliers can register at any time throughout the life of this agreement.

The intended duration period of this agreement is for 4 years, with an option to extend the duration for a maximum of 1 year (in total from the expiry of the initial agreement).

The flexibility of this framework allows customers to choose their own contract period depending on the size and/or complexity of the project.

 

Benefits

  • simpler, quicker process for SMEs to access public sector business
  • automated, electronic process using existing supplier selection tools and systems
  • new suppliers can apply to join at any point, increasing your choice
  • increased scope/scale of service offerings
  • filtering of supplier offering which ensures suppliers receive notifications of relevant competitions
  • you can build specifications, competitions and contracts in a way to suit you
  • supports localism and social value
  • opportunity to access wider supply chain for specialist services or where supplier may previously have been a subcontractor
  • wide supply chain for specialist services.

Products and suppliers

Please read the 'How to buy' tab below for detailed instructions on how to find out which suppliers are on this agreement.

Lot 1: Energy Advisory, Design & Technical Services
Service 1 - Energy Advisory, Design and Technical Services: Technical services relating to the advice and design of any demand management or generation type

Expires:

Lot 2: Delivery Services
Service 2 - Delivery Services: Delivery services to install, manage and maintain any demand management or generation type

Expires:

Lot 3: Energy Purchase Agreement
Service 3 - Energy Purchase Agreement: Provision of Energy Purchase Agreements through direct or indirect opportunities

Expires:

Lot 4: Commoditised Products
Service 4 - Commoditised Products: Access to commoditised products through bulk purchasing

Expires:

Lot 5: One Stop Shop Solution
Service 5 - One Stop Shop: One stop shop solution to deliver full end-to-end advisory, design, delivery, energy purchase agreements, and commoditised products.

Expires:

How to buy

Make sure you have received the necessary budget approval before using this agreement.

  1. Register as a buyer. Note: although pages are headed ‘Supplier registration’ this is also where you can register as a buyer.
  2. Once registered go to the HELGA DPS and agree to the terms of use.
  3. On your Manage your DPS Category Exports page you now have 2 options:
    1. View appointed suppliers
    2. Click on the link to create a new category export. This is how you filter the suppliers that can meet your requirements.
  4. When creating a new category use the filtering tool (select all that apply) to specify your requirements and click the Filter option. This will create a list of capable suppliers.
  5. Save your filtered list of capable suppliers by clicking the Save Category option. From your Manage your Category Exports page you can then export the list of suppliers and contact details (export is to an Excel spreadsheet).
  6. Quit the DPS
  7. Use the list to run a Call for Competition. Invite the suppliers identified by the DPS to bid against your detailed specification, evaluation criteria and contract format.
    1. The list is valid for only 2 working days, from the date of its creation, because new suppliers may apply to join at any point. If your Call for Competition excludes eligible suppliers it potentially breaches procurement regulations. You will need to get a fresh supplier list (steps 3.2 to 5) if you don’t use your list within 2 working days by clicking the Search Again option for your export.
    2. You can use CCS’s eSourcing tool to run a Call for Competition. The tool is free to use for public sector buyers or your own if you prefer.
  8. Allow at least 10 days for supplier responses, or longer for more complex requirements
  9. Evaluate the responses
  10. Request from winning supplier(s) any required evidence that they can meet your requirements. Set them a deadline for submitting evidence of 2 days.
  11. If you’re satisfied with the evidence, award the contract
  12. Where appropriate, notify of the award on Contracts Finder.More details are available in the attached documents and on this video.

Documents