1. Read the customer information pack and call off terms and conditions. There’s more detailed guidance on CCS’s eSourcing tool.
2. Award your contract through a further competition process. If you are in central government, we’ll manage this for you. Buyers in the wider public sector should manage the further competition themselves. CCS guidance for the eSourcing tool will help. If you haven’t used it before, register for the eSourcing tool.
3. Put out a request for tenders
When you run a further competition, you must invite all capable suppliers to tender. The request should:
- Specify the date you need proposals by, allowing a reasonable time for suppliers to respond. The more complex the proposal, the more time you should allow for tender return
- Include any special terms you are proposing
- Provide a copy of the order form, which should be completed as if it were the order to be placed
- State if a reverse auction is to be held.
4. Evaluate the proposals received
Once you’ve made your decision, let all the service providers know of the outcome.
5. Place your order
You should award a contract to the supplier that has submitted the most economically advantageous tender.
The framework competition was conducted on the basis of 50% quality and 50% price criteria and weighting. It is open to buyers running a further competition to adjust (and add to) the criteria and weightings of 10% to 90% which can be used on price and a similar range on quality (or other criteria).
Help documents and templates
To access these, log into our eSourcing tool. There you will find –
- The how to access guide which will help you to find guidance for both self-service and managed services.
- This agreement is based on the NEC3 term service contract (see attached documents)
- Guidance on compliance checking of supplier trade codes and rates.